Module 3: Due Semi-Annually (and Annually) – Financial Financial Report (FFR) (a.k.a. FSR)

Due April 30, Oct. 30 (and Dec. 30)

Thirty days after each six-month, semi-annual period, you'll need to file your Financial Financial Report (FFR) in the Payment Management System (PMS).

In addition the semi-annual FFR, ARP recipients are required to submit an annual FFR 90 days after the end of the budget year.
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Please note that as of April 1, 2022, ANA does not require the submission of the Federal Cash Transaction Report (FCTR) — instead, fields 10a-c will be pre-populated based on actual drawdowns.

Federal Expenditures and Unobligated Balance:

10d. Total Federal funds authorized. The total amount of your ARP grant award.
10e. Federal share of expenditures. Should be the same as disbursements (10b, from the FCTR).
10f. Federal share of unliquidated obligations
If cash basis = obligations incurred, but not yet paid
If accrual basis = obligations incurred, but for which an expenditure has not yet been recorded.
10g. Total federal share. Sum of lines 10e and 10f
10h. Unobligated balance of federal funds. Amount of line 10d minus 10g.

Recipient Share:

Note: ARP grant recipients were not required to provide a non-federal recipient share to receive an ARP award. In some rare cases, ARP recipients still elected to provide a recipient share. Please check your Notice of Award (available in GrantSolutions) to verify.

10i. Total recipient share required for the reporting period (see Line 9 for current period)
10j. Recipient share of expenditures
10k. Amount of line 10i minus 10j

Program Income:

10l-10o. To be filled out in rare instance that your project generates program income.

Indirect Expenses:

11. Indicate your indirect cost rate and how much has been charged to the grant.

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2021 Post Award Manual: See pages 123-126 for details on filing your semi-annual and annual FSRs. {Note: Not all content in the Post Award Manual will be relevant to ARP recipients).

Speaker 1 (00:00):
Filing your semi-annual and annual financial statusreport. The FSR is submitted each project budget year semi-annually, annually,and 90 days after your project ends.
Speaker 2 (00:14):
And here we're going to go down to 10 D through H, andwhen you go... Well, let me go back up to 10 A. That will be free populated.And on your semi-annual report, you'll be able to put in the cashdisbursements, and then you'll do the basic math; A subtract B equals C. Butthe next pieces of information that go in are the total federal fundsauthorized. And that's the federal amount of your award, so it might be$200,000. And then in E, you're going to put in your cash expenditures, whichshould be the same as your cash disbursements. All right? It should be thesame. So E and B should be the same. Next one is your unliquidated obligations.For those of you that are on a full accrual system, you might have unliquidatedobligations. And what that means for everyone is that when you're on a fullaccrual, the minute you obligate that money, it's posted as an expense, right?You may not have paid for it, but the expense already shows up, and it goesinto to a payables account.
So forthose, they would know what their unliquidated obligations are. It's kind oflike a credit card. You've already spent the money, but you haven't paid thebill yet. So it's an unliquidated obligation until you paid that bill. So ifyou are on full of parole, that's what goes there. For those of you that are oncash, and even I do this for modified accrual, you'd probably be zero until theyear end, right? Let me qualify that; until the year end. And then you're goingto add E and F, and that gives you G. So my federal share of expenditures, plusmy unliquidated obligations is my total federal share. Right? And then, in H,the next one, is your UN obligated balance. And again, we're talking basicmath. D is my total. I have $200,000 grant. I've spent $75,000. My unobligatedbalance would be $125,000. It's just D minus G. So that's the second section ofthe four 25.
Now, thethird section of the four 25 is your recipient share. And then, let's have a$200,000 grant. My recipient share is $50,000. All right? So you'll put that inthere. And then your recipient share of expenditures. Let's say that I've got,I'm in my first quarter, $10,000. So my remaining amount is $40,000. And we hada question come up yesterday in one of the sessions where they said it has toequal 20. They ran into a problem because it has to equal 20%. Well, I went inlast night and you can... On the semi-annual... I don't know about the secondone. But on the first one, for sure, you do not need to equal 20%. There wasprobably a bug in the system and she needs to call her liaison. But this is thesame thing, except you're telling the difference between the federalexpenditures and the non-federal expenditures. So that's that section of it.
The nextsection is your program income. For those of you that are generating programincome, they're going to ask you... excuse me. "What's the total of theprogram income that you've earned?" And maybe let's pretend this granteeis earned a thousand dollars. All right? Then it will say program income endedin accordance with the deduction alternative. All of you will put zero in therebecause, as Ron Down pointed out, program income is treated on the additionalternative. So 10 M would be a zero for everyone. Okay? Then 10 N, if you havegenerated program income and you've spent $500 of it, you would put that into10 N. And then your unexpended program income would be $500. So again, ifyou're not generating program income; zeros. All right? But if you are, makesure you're tracking it and you're tracking the expense of it.
You'regoing to talk about how you use the program income when we get into theregulations. Also, right below that, is your indirect expense. And you have toput the type of rate that you have, and it's a dropdown box and you might havea provisional rate, you might have a fixed rate, you might have a originalfixed de minimis rate. You just put what its. You click on whatever type its,and then whatever the rate is. It could be 15%. It could be 17.25. You have toput the period that the rate is in effect. The reason for indirect cost isnegotiated by corporate year. And frequently, the grant year and the corporateyear are not the same. So you put the rate in for what your corporate year is.
Now in 11D, the base, that's a dollar figure. That's a dollar amount that you will putin there. So what are you charging? Bases can be different. The base could bedirect salaries, direct labor, could be direct labor plus fringe, or it couldbe modified total direct costs, whatever it is. And then you put the amountthat has been charged to the grant, or indirect, and federal share of thatamount. Mine's always the same there, but some people, it may not be. Andagain, the reason that they have two lines there is because there might be twodifferent rates throughout that grant period, might be two different ratesthroughout that grant period. And then, there's also a remark section here thatyou can use and fill out. All right? If you have anything you want to add toit.
We we'llgo to the next where we type in your name. Okay? And once you have done that,you'll want to certify it. Again, it's going through the certification process.So you will want to certify it. And next, what happens is, a box will come upthat you have to check that says, "By checking this box.." Excuse me."I certify this report is true, complete, and accurate to the best of myknowledge," And you can submit it at that point. And again, go back in andcheck status is 24 hours later. Now this is for the semi-annual reports. Now,when you go to do your annual report, then you might run into a few glitches.Let me tell you what they are. When you do your annual report, that is due 90days after the budget period ends, your cash receipts and your cashdisbursements have to be exactly the same. So that 10 C has to be zero. It hasto be zero. And sometimes, that's a problem if you have unliquidatedobligations and you're supposed to say your cash disbursements.
Well,what if in... And you have 90 days to pay the bills. I mean, there's typicallya telephone bill that'll come in, or internet bill, or fee, or things likethat, or something that you've ordered and they just haven't gotten an invoice,or a service where the consultant hasn't invoiced you for. So those will all beunliquidated obligations, and they won't show up when you go to do the finalbecause you haven't filed your most recent financial cash transaction report.So there's two ways of dealing with that. Okay? Jim Chappelle has a way, whichis probably the preferable. And Susan White has a way, which is a workaround.All right? We'll go over Tim's way first.
Tim said,what you can do is, you can request an extension for filing that report, forfiling your annual financial report, federal financial report. I like it betterwhen we were calling it the 4 25. Okay. He said you can ask for an extension,which gives you the time to file your federal cash transaction report for theperiod ending December 31st. Remember, that report is not available untilsometime in January to file. And then you can file this because all of thedisbursements will show at that point. Once you do file that report, 24 hourslater, all the disbursements will show. And I just did one, and what I did, andthis is a workaround and Jim knows I did it this way, is I went back in to mySeptember 30th federal cash transaction report and I updated it. I updated itand I put all the obligations that were liquidated in October, November. Then Iwaited 24 hours and I could file my final for my annual report in a timelymanner. All right?
So thoseare the two options that you have. But I do want to alert you that, when you goto file your annual report, the cash receipts and the cash disbursements haveto reconcile, and nine 10 C has to be zero. Also. Under the recipient share, Isaid, 50,000, you have to show 50,000 there too. You can't show 51, 52,000. Youhave to show 50,000. Because I thought, "Oh, won't they be excited we gotextra non federal share?" Well, didn't let me. It gave me an error messagewhen I tried to put that in. And this report really is very easy. As long asyou have good financial information, it's very easy to fill out. Just make sureyou have all the information that you need. Make sure you do it in a timelymanner. Here, the semi-annual report is a six months period. It's due April30th and October 30th. So it runs from October one through March 30th, andApril one through September the reporting period. 30 days to file it. Theannual, you have 90 days to file.
Speaker 1 (11:04):
Congratulations. You filed an FSR. If you have anyquestions or simply need help with this process, please reach out to your localTTA center for free technical assistance.

Up next

Module 4: GrantSolutions Overview

Training Videos

Module 1: Getting Started – ARP Grant Recipient Orientation

Module 3: Due Semi-Annually (and Annually) – Financial Financial Report (FFR) (a.k.a. FSR)

Module 4: GrantSolutions Overview

Module 5: Budget Revision Amendments

Module 6: No Cost Extension Amendments

Module 7: Change in Key Personnel Amendments

Module 8: HHS Cost Principles and 45 CFR Part 75

Module 9: Semi-Annual ARP Progress Report

Module 10: Final ARP Post-Project Progress Report

Module 3: Due Semi-Annually (and Annually) – Financial Financial Report (FFR) (a.k.a. FSR)

Due April 30, Oct. 30 (and Dec. 30)

Federal Expenditures and Unobligated Balance:

Recipient Share:

Program Income:

Indirect Expenses:

Up next

Module 4: GrantSolutions Overview

Training Videos

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